Travel One is known for successfully planning and executing travel events to educate, motivate, and reward your employees.

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Off-site meetings are some of the most visible and important events for an organization
Groups Meetings Incentives

Large or small, public or private, almost all organizations eventually hold off-site meetings designed to solve current business challenges, train employees or teams, develop new business plans or merge new companies and departments. Typically, however, very few organizations know exactly what they spend on meetings—or whether that money was well invested. Today, in the era of Sarbanes-Oxley (SOX) reporting requirements and tightened budgets, that reality is changing very quickly.

Over the past few years, strategic meetings management programs (SMMP) have gained legitimacy as a business discipline. Partnering with Travel One for your meeting initiatives is beneficial. We’ll save you time and money, while providing quality services and value based on your budget.

When you need to plan a meeting, it’s imperative that you have a point person who is familiar with your organization’s needs and who remains accountable throughout the process. Our meeting planners are assigned to work programs from beginning to end. We’ll pay attention to the details, allowing you time to focus on the purpose and message of the meeting.

Whether you’re putting together a training program, a Board of Directors retreat, or another type of business meeting, Travel One’s experienced meetings planners can assist with all the details. We have successfully planned and executed countless corporate meetings at locations around the globe.

Travel One is a front-runner when it comes to Strategic Meeting Management Programs. We’ll be as “hands-on” in the meeting management process as you need us to be. Our meeting planners remain focused on providing an exceptional experience for your attendees, while ensuring a return on your investment.

Our meeting planning can be contracted individually or bundled as you see fit, consisting of any or all of the following services:

  • Determining the best destination for your meeting, considering your budget and needs
  • Sourcing suppliers for flight service, ground transportation, accommodations, and more
  • Negotiating beneficial rates for your meeting
  • Managing supplier contracts on your behalf
  • Monitoring deposit and payment dates, including attrition
  • Planning all meeting details and program development
  • Coordinating food and beverage services for meals, breaks, receptions, and more
  • Recommending entertainers and speakers to engage or educate your attendees
  • Obtaining security while on-site and/or at local venues
  • Sourcing promotional items, awards, prizes or event merchandise
  • Blocking meeting rooms or ballroom space for your tradeshow
  • Suggesting creative program components including off-site dining or events, tickets to attractions, and unforgettable venues
  • Creating an event campaign and participant communications
  • Assisting participant registration including their travel preferences
  • Outsourcing dedicated on-site event staff to ensure nothing is overlooked
  • Setting-up meeting rooms and equipment for the event
  • Providing 24-hour travel assistance for your participants

Let Travel One put our meeting planning experience to work for you!