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Travel One is known for successfully planning and executing travel events to educate, motivate, and reward your employees.

Home » Groups Meetings, & Incentives
Groups, Meetings & Incentives
Groups Meetings Incentives

 

 

 

 

 

As part of your managed travel program, rely on Travel One for assistance with your meetings, groups, and incentive travel. By consolidating these services and using Travel One, you’ll realize savings across the board and increase activity on your preferred supplier programs.

At Travel One, we’re known for successfully planning and executive travel events to educate, motivate, and reward your employees. Whether planning an intimate dinner for your top twenty producers, a team-building activity for your sales department, or an annual meeting for 2,000 employees, Travel One will seamlessly manage it all! Whatever the trip purpose and regardless of your group size or budget, the experienced meeting planners at Travel One will oversee all of the details to develop a travel event that meets your objectives and leaves a lasting impression with your participants.

Let Travel One customize a travel event for your company or group. Our Meeting, Group and Incentive travel services can be contracted individually or bundled as you see fit, consisting of any or all of the following services:

  • Determining the best destination for your travel event, consideration your budget and needs
  • Sourcing suppliers for flight service, ground transportation, accommodations, and more
  • Negotiating beneficial rates for your travel event
  • Managing supplier contracts on your behalf
  • Monitoring deposit and payment dates, including attrition
  • Planning all event details and program development
  • Coordinating food and beverage services for meals, breaks, receptions, and more
  • Recommending entertainers and speakers to engage the crowd
  • Obtaining security while on-site and/or at local venues
  • Sourcing promotional items, awards, prizes or event merchandise
  • Blocking meeting rooms or ballroom space for your tradeshow
  • Suggesting creative program components including off-site dining or events, tickets to attractions, and unforgettable venues
  • Creating an event campaign and participant communications
  • Assisting participant registration and their travel preferences
  • Outsourcing dedicated on-site event staff to ensure nothing is overlooked
  • Setting-up meeting rooms and equipment for the event
  • Providing 24-hour travel assistance for your participants

Travel One is an industry leading, single-source partner for all of your travel events. Because of our flexibility, we can match our service fee structure with your company culture and budget.

The scope of our services also includes pre-trip and post-event reporting—including ongoing tracking of project costs, preparing rooming lists, logging arrival/departure manifests, post-trip budget audit, invoice reconciliation, and measuring event ROI.

Additionally, Travel One offers a meetings management tool that can be utilized by your company’s meeting planners. This end-to-end budgeting, planning and data consolidation application also includes web-based attendee air, hotel, and registration functionality to assist with every aspect of meeting planning, purchasing and reporting.

Partner with Travel One today!